A Beginner’s Guide to Backup for Project Managers

This is a guest article written by Mauricio Prinzlau.
This article:
Why backups are important
4 Cloud Backup Benefits
What Type of Backup Do You Need? What is the required backup volume?
2. What recovery time is required for your data?
3. What is your data’s projected growth rate?

The Cloud Storage Option
Which cloud is best? How to choose the right cloud1. Public cloud
2. Private cloud
3. Hybrid cloud

How to choose the best cloud option
Pin for later reading

Are you able to back up your personal files and project files? Cloud storage is the practical choice of today.
There are many types of data backup methods. Conventional backup techniques employ tape, DVDs, and USB-connected devices.
Cloud-based backup is now available to complement traditional backup methods. Cloud storage is a viable option for data backup.
Cloud-based backup options are now more popular than onsite backup due to the improvements in networking and internet connectivity.
Project managers often have to interact with many stakeholders, including clients, vendors, senior management, and internal customers. Not only can employees access project data and documents, but sometimes also others. What should a project manager know about backup?
Why backups are important
No matter what type of project you manage, whether it is internal or external, product delivery or services, technology heavy or light, data backups are a standard part of most companies’ procedures to protect against data loss, corruption, and theft.
These risks can be exposed in a variety of scenarios, including flood, fire, and burglary. Even if the organization doesn’t have a standard backup process, it is your responsibility as a project manager and to ensure that all data is being backed-up at regular intervals.
Tape drives can store large amounts of data, while DVDs can be easily transported. USB-connected devices can be as portable as DVDs but are more reliable and less susceptible to scratches. They also allow for easier handling.
External hard drives are just like regular hard drives. They can store large amounts of data at a low cost and with high reliability.
Next: Data protection considerations and projects.4 Cloud backup benefits
Cloud-based backup services offer the following benefits:
There are no hardware costs
Even small businesses can manage data backups even if they have a few IT staff.
Improved operational results and greater accountability
Flexibility in storage requirements
Now that you know why backups are so important and what the benefits of using a cloud service are, let’s look at the various options available for you to help you choose the right one for you.
What Type of Backup Do You Need for Your Project?
There are many options available. Here are three things to consider when choosing the right backup.
What is the amount of data that must be backed-up?
What recovery time is required for your data?
What is your data’s projected growth rate?
Let’s take a look at each one.
1. What is the amount of data that must be backed-up?
It is a good idea to tap tape, DVDs, external hard drives, and USB devices for large amounts of data.
Russ Fellows, an analyst who works with the Evaluator group, has provided some guidelines that may be of assistance. Russ suggests that you use traditional backup methods when data volumes exceed 100GB per 1Mb of network bandwidth.
He recommends that cloud storage backups be used only when data volumes are below this. This means that a 6Mbps network connection will only support cloud data backup if the data being transferred is smaller than 6Mbps.